As Chinese manufacturing shifts to Southeast Asia, the export of used equipment from China to Southeast Asia surged 67% from January to July 2025. For businesses, understanding the entire process from factory disassembly and packing → documentation → booking and customs clearance → shipping → import clearance → overseas delivery is crucial. This guide integrates Volar machine’s smart rebar processing equipment cases, including the VLQW-32 Intelligent Steel Bar Cutting and Bending Production Line and Intelligent Rebar Bending Machine, providing practical operational insights.
1. Factory Equipment Disassembly and Packing (Focus Keywords: used equipment disassembly and packing)
Proper disassembly and packaging directly affect transport safety, customs clearance efficiency, and port acceptance.
Equipment Condition Assessment
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Check whether equipment can operate, inspect for oil leaks, electrical aging, or hazardous components (battery, pressure tanks, chemical residues).
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Leakage during transport can cause port customs to reject the shipment.
Equipment Labeling
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Core components (engine, control board) should have waterproof labels “Fragile” and “Do Not Disassemble.”
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Critical connections (electrical or pneumatic) should be wrapped with plastic film and secured.
Disassembly and Reinforcement
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Power off and drain fluids: Close main power, drain fuel and water tanks. If unable to drain, seal in bags and label “Hazardous Liquid.”
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Shock and moisture protection: Wrap precision parts with bubble wrap and pearl cotton in multiple layers, place in custom wooden crates; large equipment reinforced with steel straps and stretch film, anti-slip rubber pads at the base, foam beads inside crates, second reinforcement outside.
Timing: Complete disassembly and packing one week before shipment, arrange container pickup 2 days before closing.
2. Documentation (Focus Keywords: used equipment export customs)
Exporting used equipment to Southeast Asia often encounters delays or returns due to documentation mismatch. Different countries have varied regulatory focus and require specific preparation.
Basic Documentation
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Commercial Invoice: Mark “USED EQUIPMENT,” specify equipment condition, trade terms (FOB/CIF), payment method (T/T/LC).
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Packing List: Correspond to actual items, indicate gross/net weight, volume.
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Bill of Lading: For L/C settlements, strictly mention “used equipment” to avoid payment refusal.
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Certificate of Origin (CO): Most Southeast Asian countries offer 5%-10% tariff reduction with CO.
Import Country-Specific Documentation
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Vietnam: VAT invoice, MIC certification, equipment >10 years or trade companies cannot import.
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Indonesia: Pre-shipment inspection certificate, SNI certification, NIB.
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Thailand: TISI certification, some equipment requires lab testing.
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Malaysia: Used equipment import application, MITI approval, electronic equipment must meet MS standards.
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Philippines: PS certification, include declaration “unused spare parts.”
In these steps, Volar machine Intelligent Rebar Bending Machine can be used to demonstrate disassembly and packing workflows, offering reference to clients.
3. Booking and Insurance (Focus Keywords: used equipment international shipping)
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Sea freight: Suitable for bulky, overweight, or oversized equipment; slower transit.
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Air freight: Suitable for high-value precision instruments; fast transit.
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Land transport: Suitable for neighboring countries (Vietnam, Laos, Myanmar); fast, oversized shipments need special permits.
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Insurance: Insure 110% of cargo value, door-to-door coverage.
4. Southeast Asia Customs Clearance and Considerations (Focus Keywords: Southeast Asia export clearance)
General Process
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Submit documents 7 days before arrival: invoice, packing list, B/L, CO, used equipment declaration.
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Electronic submission: upload scanned copies.
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Customs valuation: If declared price <70% of market, investigation initiated.
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Physical inspection: Verify packaging, nameplate, quantity; focus on equipment age, remaining lifespan, or software copyright.
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Tax payment and release: Customs issues Release Note for pickup.
Country-Specific Notes
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Vietnam: Mandatory tech standards, no disassembled parts, possible anti-dumping tax.
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Indonesia: Strict age limits, customs tend to value high.
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Thailand: Strict environmental and hazardous substance standards; pre-approval for first-time import.
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Malaysia: Electronic waste requires harmless disposal commitment.
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Singapore: Intellectual property check; submit waste equipment recycling plan.
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Cambodia: Core parts must match original manufacturer; provide usage scenario and qualifications.
5. Overseas Delivery (Focus Keywords: used equipment international delivery)
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Equipment delivery: Cooperate with experienced local logistics providers for “port → factory” delivery within half a day.
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Route planning: Oversized, overweight equipment requires pre-approval and permits.
Throughout the process, Volar machine smart rebar processing equipment provides transport protection advice to ensure safe arrival at customer factories.
